Privacy Policy

                                        

Michael Stewart Architecture Ltd is an architecture practice working solely in the UK. For your right to be informed this policy explains how we use personal information we collect about you during the course of our business activities.



What personal information we hold

We hold the name, job title, business postal address, and email address of clients and third party businesses we work with enabling us and third parties to carry out professional service for you.


We also collect necessary data about any buildings or land which you may own, together with statutory approvals and utility information but only in connection with specific work we are carrying out for you.


We do not collect sensitive personal data.



What we do with your information

We use the information for a “legitimate interest” to carry out our work arising from any contract between us. This may include sharing with third parties such as local authority planning and building control departments, utility companies, consultants, contractors, suppliers, mailing and printing agencies.


Occasionally we will always ask your permission to use personal information for promotional and marketing purposes, for example on our website.



How we collect information

We collect your details from letters, emails, and telephone calls. We do not collect your data from web sites.



Data Controller

For the purposes of the General Data Protection Regulations our business is a data controller of the personal information we collect. We are also data processors if we pass to a third party in connection with the work we do.



Consequences of not providing information

Without your personal data we will not be able to carry out our work for you.



How we ensure security of personal information

In order to prevent unauthorized access or disclosure of your data we have in place suitable physical, electronic and management procedures.



How we ensure security of personal information

In order to prevent unauthorized access or disclosure of your data we have in place suitable physical, electronic and management procedures.



How we use cookies on our website

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps respond to you as an individual by remembering previous data stored. This will enable the site to load quickly and correctly.


Most web browsers automatically accept cookies but you may refuse to accept them by activating the settings on your browser which allows you to refuse the settings of cookies. If you disable these cookies the site might not load as quickly and certain content might not load correctly such as images when returning back to the page you just left. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you log on to our site.



What we will not do with your data

We will not disclose your personal information for marketing or promotional purposes without your permission.


We do not sell, trade, or otherwise transfer to outside parties any personal information.



How we give privacy information

We communicate privacy information in two ways:


1. Pdf copies of this Privacy Policy is issued to new clients, consultants, contractors and suppliers.
2. This privacy policy is accessible from our web site and linked to our emails.



Keeping our privacy policy under review

Our privacy policy will be reviewed annually. We will take account of any complaints about information we are holding.


The policy will be updated as necessary to reflect any changes in our collection and use of personal information.



Website external links

Our website does not contain links to other websites.



How long we keep information about you

We keep information about you for the length of time we need in order to manage and administer your project and handle any insurance claims made by our Professional Indemnity Insurance. This can be for as long as 15 years from completion of our work for you.


We also take into account our need to meet any legal, statutory and regulatory obligations. Our need to use your personal information will be reassessed on a regular basis as information which is no longer required will be disposed of.



Controlling your personal information

It is important the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your business relationship with us.




You have the following rights:


Right to access request

This enable you to receive a copy of the personal information we hold about you. We may make a small charge to carry out this service.


Right to rectification

This enables you to have any incomplete or inaccurate information we hold about you corrected.


Right to erasure

This enable you to ask us to delete or remove personal information where there is no good reason for us to continue to process it. You also have the right to ask delete or remove your personal information where you have exercised your right to object to processing.


Right to objection of processing

Objection to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your personal situation which makes you want to object to processing on this ground.


Right to transfer

Request the transfer of your personal information to another party.



If you wish to exercise any of the above rights please write to:
The Data Controller, Michael Stewart Architecture Ltd, 75 Parsonage Road, Heaton Moor, Stockport, Cheshire. SK4 4JL.



Questions

If you have any questions which are not answered by this privacy policy please contact us.



Complaints

We would encourage you to bring it to our attention if you think that our collection of or use of information is unfair, misleading or inappropriate. You can make a complaint at any time by contacting us.


If your complaint is not resolved to your satisfaction, and you wish to make a formal complaint to the Information Commissioner’s Office (ICO), you can contact them on 0303 123 1113.




Director: Michael Stewart BA Dip Arch RIBA
Michael Stewart Architecture Ltd / Registered in England and Wales no 07665588
Registered office / 75 Parsonage Road, Heaton Moor, Stockport, Cheshire SK4 4JL
VAT registration no 192341022